Standardize Job Listings with Job Post Templates

Datapeople’s job post templates ensure consistency, help hiring team members write job posts, and put up important guardrails.

Keeping job posts consistent across multiple writers is a challenge for any hiring team. That’s especially true when writers edit content that should be identical across all posts, like the company description. Datapeople’s job post templates enable recruiting teams to maintain structure in the job creation process and ensure that all job post content is consistent and on-brand.

How do job post templates work?

Datapeople’s job post templates divide your job post into sections called blocks. You can lock blocks such as the company description to prevent users from editing those sections. Our job post templates also increase the accuracy of Datapeople’s guidance. They do this by offering tailored guidance to each of the blocks in your job post.

Each block in a Datapeople template corresponds with a section you typically see in a job post. Think Responsibilities, Qualifications, Perks, About Company, About Role, and so on. Dividing job posts this way enables your hiring team to do a few important things. 

Lock down essential content

Screenshot of Datapeople's job post templates.

Blocks enable an administrator to manage the various sections of a job post. You can require certain blocks while leaving others voluntary. You can write the content for blocks that should be uniform on every job post, and then disable those sections so users can’t edit that content. 

This is particularly important for consistency. Not only do you want every job post to include important content, you want that content to be consistent across all job posts. There’s no point in painstakingly crafting a carefully worded diversity and inclusion statement only to have users exclude it or write their own. 

Customize job post templates for target audiences

Screenshot of Datapeople's job post templates.

Dividing a job post into blocks enables administrators to make and organize templates for different types of jobs. Think job type, department, office, or whatever type of job template you may need. With a library of templates in Datapeople, your hiring team members can open a new, optimized job post in just a few clicks.   

Organize content better

Screenshot of Datapeople's job post templates.

Blocks offer a roadmap for users. In each template is a dropdown menu with all of the sections we typically see in job posts. The menu reminds users of the sections they need to include while also helping them organize the overall document. Even first-time job post writers can see clearly what sections they need to write.

Create consistency from the start

Screenshot of Datapeople's job post templates.

Blocks free hiring managers from having to write the entire job post or track down and copy-and-paste certain sections. They don’t have to worry whether they included all of the important sections or used the very latest version of your diversity statement. 

Instead, they can simply focus on the sections that are editable and related to the job they’re opening. Think Requirements, Qualifications, and About Role. They just have to write those sections, and the template auto-populates the rest of the content. Hiring managers can create a meaningful document quickly. 

Receive tailored guidance

Screenshot of Datapeople's job post templates.

Because each of the blocks in a Datapeople job post serves a different function, the guidance you receive in each block is specifically tailored for that block. In other words, Datapeople offers better guidance specific to each section of the job listing.

Take the sentiment ‘aggressive,’ for example. When writing the About Company section, it’s perfectly fine to refer to your organization as aggressive (e.g., your approach to sales or growth). When writing the Qualifications section, however, it’s not okay to refer to the ideal candidate as aggressive. (Women can be aggressive too, but the sentiment carries a masculine tinge and can deter female job seekers.)

Or look at job titles. Many companies use titles internally as a way to establish seniority within the organization. But titles perform an entirely different function in recruiting. On online job boards, titles are the search terms that job seekers use to find work. Therefore, your job titles have to match those search terms.

Datapeople’s job description software understands what type of content belongs or doesn’t belong in each block, which helps overcome the difficulties inherent to natural language processing. (Language is infinite, so narrowing the focus helps.) And tailored guidance in each block teaches best practices. It also puts up important guardrails and keeps those guardrails up throughout the writing process. 

Job post templates ensure consistency

Consistency enables your hiring team to measure and improve your job posts. It also ensures that you can provide a uniform user experience to job seekers. Datapeople’s job description templates help writers from the very start while also putting up important guardrails. So any qualified applicant who finds your job post receives the same great experience. 

We invite you to sign up for a free trial or schedule a demo if you’d like to find out more about our job post templates. Or about how our templates and the Datapeople platform are helping customers like Twitch and Mental Health Partners make hiring more efficient and fair.

Phillip R.

Phillip R.

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